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Mantua Township Soccer Association By-Laws |Purpose|Philosophy|Offices|Members|Membership
Meetings|Board
of Trustees|Executive
Board|Committees|
Revised June 2008 ARTICLE I
The Corporation is formed to
promote and encourage support of soccer in the Township of
Mantua; to promote and encourage the sport of soccer among the
youth of Mantua Township and the surrounding communities; to
educate the youth of Mantua Township by teaching them
sportsmanship and fair play in the sport of soccer and to teach
them the benefits of team sport; to promote and encourage the
support, pleasure, exercise, and recreation of its members and
their children; to promote sociability and friendship among its
members; and to manage and conduct entertainment, excursions,
and social meetings of its members.
The Association shall do its best
to have every child participate equally.
It shall emphasize sportsmanship
and teamwork. It shall attempt to seek the best behavior in
children through everyone's positive speech and behavior.
Keeping this philosophy in mind, it
is a policy of this corporation that each child will play at
least half of each game.
The only exceptions to this policy
are as follows:
1 - The child is sick or injured
2 - The child chooses not to play 3 - The child is missing practices or is a
discipline problem
ARTICLE II
The Corporation may have such
offices as the Board of Trustees may require.
The principle office shall be
located at P.O. Box 11, Mantua, in the county of Gloucester and
the state of New Jersey.
ARTICLE III
Any person, 18 years old or over,
who has a genuine interest in Mantua Township Soccer and who
follows the philosophy of the organization, and is willing to
actively participate, will be eligible for membership.
Active Members: Any person, 18
years or older, who attends at least two (2) meetings a year
(coaches meetings and committee meeting included), or gives at
least four (4) hours of their time in one year will be
considered an Active Member.
A record of time put in will be
kept by the Secretary.
The Board of Trustees may cause to
be issued, certificates, cards, or other instruments permitted
by law evidencing membership in the corporation.
ARTICLE IV
REGULAR MEETINGS: The regular
meeting of the Corporation will be held each month in the Mantua
Township Municipal Building, or when called by the Executive
Board.
SPECIAL MEETINGS: Special meetings
of the membership may be called by the President, Vice
Presidents of Player Development or any member of the Board of
Trustees. Special notice will be sent to Active Members in case
of special meetings.
QUORUM: A quorum of five Executive
Board members is needed in order for any business to be
transacted at any
Membership Meeting.
VOTING: Active Members only will be
permitted to vote to elect board members.
ARTICLE V
BOARD MEMBERS:
1 - NUMBER - No less than three (3)
not more than five (5)
2 - TERM - Two (2) years.
Each member of the Board of
Trustees will serve until their successor is elected and
qualified, subject to earlier termination by removal or
resignation. 3 - COMPOSITION
A - Outgoing officers will automatically be
members of the Board of Trustees.
B - Any Active Member of the Corporation
elected at the May meeting.
C - Current officers, except for the
President, may not be members of the Board of Trustees.
REGULAR MEETINGS: All trustees
shall attend all meetings and special meetings.
SPECIAL MEETINGS: The President or
any two (2) trustees may call a special meeting of the Board and
fix the time without further notice.
QUORUM: A majority of trustees must
be present in order to conduct business. However, a majority of
those present may adjourn the meeting from time to time without
further notice
VACANCIES: Any vacancy on the Board
of Trustees may be filled by the affirmative vote of the
majority of the Active Members present and the remaining
trustees even if less than a quorum of the board.
A trustee so elected to fill a
vacancy shall complete the unexpired term of their predecessor
in office.
If additional trustees are to be
elected to the Board to increase its size, it shall be at a
meeting of the membership.
REMOVAL:
The Board of Trustees may remove any of its members at any time
when, in its judgement, the best interests of the Corporation
would be served thereby.
ARTICLE VI
QUORUM:
At least five officers must be
present for business to be conducted at any Executive Board
meeting.
OFFICERS:
The Executive Board of the
Corporation will consist of the following voting officers in
order of succession and no one person will be permitted to hold
more than one office at a time:
PRESIDENT:
shall be the principal officer of
the Corporation and shall supervise all of the business affairs
of the Corporation.
He/She shall preside over all
meetings of the membership, Executive Board and Board of
Trustees.
VICE PRESIDENT:
shall perform the duties of the
president in his/her absence or in the event that the president
is unable to perform his/her duties.
The Vice President shall also
oversee all committees formed by the Corporation.
VICE PRESIDENT IN CHARGE OF BOYS
PLAYER DEVELOPMENT:
shall be in charge of the
registration of all players.
He/She is also responsible for
organizing players into teams as per the by-laws, scheduling of
coaches meetings, arranging of practice schedules, and relaying
any difficulties that may occur in the Traveling Program to the
President or the Board of Trustees.
He/She is also responsible for
selecting and training of coaches for the Traveling Program with
the approval of the Executive Board.
He/She shall attend league
meetings.
VICE PRESIDENT IN CHARGE OF GIRLS
PLAYER DEVELOPMENT:
shall be in charge of the
registration of all players.
He/She is also responsible for
organizing players into teams as per the by-laws, scheduling of
coaches meetings, arranging of practice schedules, and relaying
any difficulties that may occur in the Traveling Program to the
President or the Board of Trustees.
He/She is also responsible for
selecting and training of coaches for the Traveling Program with
the approval of the Executive Board.
He/She shall attend league
meetings.
VICE PRESIDENT IN CHARGE OF U-6,U-7
IN-HOUSE PROGRAM:
shall be in charge of organizing
U-6, and U-7 players into teams as
per the by-laws, scheduling of coaches meetings, arranging
practice and game schedules, and relaying any difficulties that
may occur in the In-House Program to the President or the Board
of Trustees.
He/She is also responsible for the
selecting and training of coaches for the In-House Program with
the approval of the Executive Board.
VICE PRESIDENT IN CHARGE OF U-8,U-9
IN-HOUSE PROGRAM:
shall be in charge of organizing
U-8 and U-9 players into teams as per the by-laws, scheduling of
coaches meetings, arranging practice and game schedules, and
relaying any difficulties that may occur in the In-House Program
to the President or the Board of Trustees.
He/She is also responsible for the
selecting and training of coaches for the In-House Program with
the approval of the Executive Board.
SECRETARY:
shall keep the minutes and records
of the Corporation in the appropriate books and see that all
notices are given in accordance with the by-laws, or as provided
by law.
The Secretary must keep the seal of
the Corporation, affix same to the appropriate documents, and
keep a list of all active members and their mailing addresses.
He/She shall perform such duties as
may be assigned by the President or the Board of Trustees.
TREASURER:
shall have charge and custody of,
and be responsible for, all funds and securities of the
Corporation.
Only the Treasurer, the President
and the Vice President may sign checks in order to pay any
outstanding bills.
He/She shall perform all duties
incidental to the office of Treasurer as well as other duties as
may be assigned by the President or the Board of Trustees.
FIELD COMMISSIONER:
shall oversee the maintenance and
upkeep of all playing fields, practice fields, and field
equipment used by the Association.
STAND MANAGER: shall oversee and
maintain the concession stand. He/She will order all supplies
necessary to keep the concession stand running during all soccer
seasons.
He/She will handle managing and
staffing the concession stand.
ELECTIONS:
1 - NOMINATIONS for the offices of
President, Vice President, Vice President in Charge of Boys
Player Development, Vice President in Charge of Girls Player
Development, Vice President in Charge of U-6,U-7 In-House
Program, Vice President in Charge of U-8,U-9 In-House Program,
Secretary, Treasurer, Field Commissioner, and Stand Manager will
be opened at the April membership meeting and closed during the
May meeting.
2 - QUALIFICATIONS OF OFFICERS -
any Active Member of the Corporation.
3 - The President, Vice President,
Vice President in Charge of Boys Player Development, Vice
President in Charge of Girls Player Development, Vice President
in Charge of U-6,U-7 In-House Program, Vice President in Charge
of U-8,U-9 In-House Program, Secretary, Treasurer, Field
Commissioner, and Stand Manager will be elected by the Active
Members at the May membership meeting and installed into office
September 1st.
4 - TERM - Each officer shall
remain in office until their successor is elected or appointed
and qualified, subject to early termination by removal or
resignation.
Vacancies may be filled at any
meeting (regular or special)
5 - REMOVAL - Any officer elected
by the membership may not be removed except by the membership
and only after the membership agrees that to do so would be in
the best interest of the Corporation.
ARTICLE VII
The Executive Board may establish
committees consisting of at least three members of the
Corporation for the purpose of carrying out the goals of the
Corporation.
These committees may not exercise
the authority of the Executive Board.
All committees shall function in
accordance with the rules and procedures of the Executive Board.
ARTICLE VIII
The seal of the Corporation shall
be kept by the Secretary.
ARTICLE IX
These by-laws may be amended or
repealed by an affirmative vote of the majority of those present
at the membership meeting.
In order to change a by-law, the
change must be read at three consecutive meetings and voted on
at the third meeting.
ARTICLE X
In order to give each member,
player, or parent a chance to have their complaint registered
and/or resolved, the following procedure shall apply to all
complaints or grievances:
1 - If the grievance concerns a
player, coach, parent, or team, an attempt must be made to have
the problem resolved by the coach involved.
Should this not be possible, the
grievance will be presented to the Vice Presidents in Charge of
Player Development.
Should he/she not be able to
resolve the grievance, it will be submitted to the Executive
Board.
2 - All other grievances will be
submitted directly to the Executive Board.
3 - When a grievance reaches the
Executive Board, the Board will summon all parties concerned to
hear
ARTICLE XI TRAVELING TEAMS - The make up of the levels
of the traveling teams will be done by the Vice Presidents in
Charge of Player Development with the approval of the Executive
Board.
1.
U-10 through U-19: Players
will be placed on teams based on their abilities.
All registered players will be
rated at ability ratings coordinated by the Vice President in
Charge of Player Development. The Vice President in Charge of
Player Development must approve final team rosters.
2.
ORDER OF
SELECTION: Selection
to the teams will rely upon the ratings compiled at the ability
ratings. If possible, additional information (e.g. in-house
ratings, coaches recommendations, etc.) may be used in
conjunction with the ability ratings.
a.
For U-10 and U-11,
once rosters are set, the coach of the “A” team will be allowed
a maximum of two (2) changes to the “A” team roster (for
example, to select a goalie).
Changed to the “A” team roster may only be made with
players from the “B” team roster.
In the event of a “C” team, the coach of the “B” team
will be allowed a maximum of one (1) change to the “B” team
roster. Changes to
the “B” team roster may only be made with players from the “C”
team roster.
b.
For U-12 through
U-19, the coach of the “A” team will have first selection of all
of his/her players.
The coach of the “B” team will follow and so on.
c.
A coach's
child/children may play on his/her team regardless of ability.
If the parents of two siblings of different abilities
with their children to play on the same team, this request may
be honored with both children playing at the lower ability
level.
3.
MOVING PLAYERS UP EARLY:
A player may be moved up to the
next age level if:
A - The coach of the "A" team at
the higher age level requests the player to try out for the "A"
team and, in the opinion of the coach and Executive Board, the
player demonstrates the ability to play at that level.
This will only be done with the
approval of the parent.
B - The Vice Presidents In Charge
of Player Development must move the player in order to form
teams with appropriate number of players.
This will be done only with the
approval of the Executive Board. IN HOUSE PROGRAM TEAMS - The make up of the
teams for the In-House Program will be done by the Vice
President in Charge of the In-House Program with the approval of
the Executive Board.
1.
In-House U-8: Players will be
placed on a team by random selection from a master list or by
player ratings to create equally rated teams.
Teams will play intramural with a
few possible exceptions.
Consideration will be given to
requests by parents as much as possible when placing players on
teams.
2.
In-House U-9: Players will be
placed on a team by random selection from a master list or by
player ratings to create equally rated teams.
Teams will play intramural with a
few possible exceptions. Consideration will be given to requests
by parents as much as possible when placing players on teams.
ARTICLE XII
A time of registration shall be set
by the Executive Board.
Registration will be handled by the
Vice Presidents in Charge of Player Development with the
assistance of the Executive Board.
Past players will be registered
first.
Re-registration of past players
shall apply to players completing the entire prior season.
No player shall be re-registered in
the association under the following conditions:
1.
The player's parent or guardian
filled out a re-registered form and paid the fee in a prior
year.
AND
2.
The player was assigned to a travel
team in that prior year.
AND
3.
The player quits that team.
The only exception to this will be
by a two-thirds vote of the Executive Board.
Open registration for new players
will follow.
When quotas have been reached, a
waiting list will be established.
A late fee will be charged to
anyone who registers after the posted dates.
ARTICLE XIII
A roster of all coaches and
assistants will be kept by the Vice Presidents in Charge of
Player Development.
The head coach of each team will be
selected from interested Active Members eighteen (18) years of
age or older by the Vice Presidents in Charge of Player
Development and presented to the Executive Board for approval. CONDUCT OF COACHES
1.
Coaches shall handle the players on
the team in such a manner as to directly reflect the by-laws of
the Corporation.
2.
Coaches will treat all parents and
players equally and with respect without regard to race,
religious beliefs, ethnic origin, gender, or playing ability at
all times.
3.
Coaches will teach the game of
soccer in accordance with the policies and procedures set forth
by the Mantua Township Soccer Association.
4.
Coaches will provide a good example
for players by refraining from using tobacco or foul language
while in their presence.
5.
Coaches will not attend practices
or games with the odor of alcoholic beverage on his/her breath.
6.
Coaches will not abuse players,
referees or other coaches either verbally or physically. CONDUCT OF PLAYERS AND PARENTS
1.
Parents and
players will not abuse players, referees, coaches, or members of
the opposing team either physically or verbally.
2.
Parents and
players will refrain from using foul language while in the
presence of players, referees, coaches, or members of the
opposing team. TABLE OF MINIMUM PENALTIES FOR UNACCEPTABLE
CONDUCT
GRIEVANCES AGAINST COACHES, PLAYERS OR
PARENTS
1.
An attempt to resolve the grievance
as per ARTICLE X, PARAGRAPH 1 must first be made.
2.
If the grievance is of a serious
nature, such as, but not limited to, a violation of Conduct of
Coaches paragraph 5 or 6 and/or Conduct of Players and Parents
all paragraphs, it may be presented directly to the Vice
Presidents in Charge of Player Development.
3.
If the Vice Presidents in Charge of
Player Development feels that the offense is of a serious
nature, he/she may immediately suspend the coach, player, or
parent involved pending a hearing before the Executive Board at
the earliest opportunity.
4.
When a grievance reaches the
Executive Board, the Board will act in accordance with ARTICLE
X, PARAGRAPH 3
5.
Coaches who do not
abide by the by-laws may be removed from their position by the
Executive Board.
6.
Players or parents
who do not abide by the by-laws may be expelled from future
participation in the MTSA soccer program.
ARTICLE XIV
Assistant coaches will be chosen by
the head coaches of each team and presented to the Vice
Presidents in Charge of Player Development and the Executive
Board for approval.
Assistant coaches must be at least
eighteen (18) years of age and must abide by the by-laws. STUDENT COACHES
Student coaches may be selected by
the head coach of a team and presented to the Vice Presidents in
Charge of Player Development and the Executive Board for
approval.
Student coaches will always be
supervised by the head coach of that team and must abide by the
by-laws of the Corporation.
ARTICLE XV
All awards are to be determined by
the Executive Board.
ARTICLE XVI
1.
All boys travel
teams shall wear the same uniform.
2.
All girls travel
teams shall wear the same uniform.
3.
All travel
uniforms shall be approved by the Executive Board.
4.
All travel
uniforms shall have a primary color of forest green and all
alternate uniforms shall have a primary color of white.
Revision History November 2000
In Article IV, Regular Meetings,
deleted “from August through December” due to meetings being
held every month of year.
In Article XI, “U-12 through U-16:
Players will be picked...” was changed to “U-11 through U-16:
Players will be picked...” due to Gloucester County Soccer
League changing to age specific brackets.
In Article VI, Executive Board,
“QUORUM:
At least four officers must be
present...” was change to “QUORUM: At least five officers must
be present...” November 2001
In Article VI, Executive Board,
deleted reference to League Representative position and replaced
with field commissioner position.
Changed Item 1 and Item 3 under
Elections to make field commissioner position an elected
position.
In Article XI, Team Selection,
Traveling Teams Item 1, changed “U-11 through U-16" to “U-10
through U-16" due to fact that U-10 teams now travel. In Team
Selection, In-House Program Teams Item 2, deleted U-10
references. April 2002
In Article VI, Executive Board,
split V.P. In Charge of Player Development into V.P. for Boys
and V.P. for Girls.
Added that V.P. shall attend league
meetings.
Split V.P. In House Program into
V.P. for U-5,U-6,U-7 and V.P. for U-8,U-9.
Added new positions under Elections
sections 1 and 3.
In Article XI, Team Selection,
changed “U-10 through U-16” to “U-10 through U-19”.
In Article XV, End of Season
Awards, deleted first and second paragraphs and changed “all
other awards” to “all awards” in third paragraph. January 2003
In Article VI, Executive Board,
added Stand Manager position.
February 2004
In Article VI, Elections-1, changed “opened at November” to
“opened at April” and “closed during December” to “closed during
May”. In Election-3, changed “at the December” to “at the May”
and “into office immediately” to “into office September 1st”.
Changes made to match soccer season and to provide
transition period to train new officers.
June 2008
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